Club Rules & Regulations 

Facilities and Services

  • 25ft x 25yd swimming pool

  • Kiddie wading pool

  • American Red Cross swimming instruction

  • Swim team for children under ages 5-16

  • 5 Tennis courts

  • Tennis clinics for adults and juniors

  • Junior tennis league

  • Tennis tournaments for adults and juniors

  • Snack bar

  • Basketball, ping pong

  • Social events for adults, children, and families

 

HIGHLIGHTED RULES

Food & Beverages

Food and beverages will be confined to designated areas. Glass containers are not allowed in the pool area. Members using glass/ceramic containers in the designated eating area must keep the container protected on the ground in a bag or cooler to prevent injury due to broken shards.

Snack Bar

Please be sure to inform the snack bar of any allergies. We purchase our food from many vendors and can not guarantee that any product is free from specific allergens.

Litter

Members and their guests are responsible for cleaning up after themselves and placing refuse in containers provided.

Behavior
Any disorderly behavior (running, ignoring instructions from a lifeguard, fighting, profanity, excessive use of alcoholic beverages) on club property is cause for disciplinary action. This may result in the loss of club privileges for those involved.

Personal Property
The Winchester Swim and Tennis Club, Inc. is not responsible for the loss or damage to personal property.

Damage to Club Property

Members will be responsible, and may be subject to disciplinary action, for any club property abused, removed, damaged or destroyed by a member and/or their guests.

Annual Meeting
The annual open board meeting is typically held in August. The date, time, and location will be announced.

Club Management
The club manager is responsible for all club operations: maintenance, housekeeping, employee and event scheduling, supervision of staff, safety, coordinating of activities to minimize conflict, and any other needed function.

The assistant club manager(s) provides assistance to the club manager and assumes the club manager’s responsibilities when the manager is unavailable. 

Club Employees

Employees of the club are to be treated in a courteous and considerate manner.  No employee shall be reprimanded in any way by a member or guest.  Any complaint regarding service, behavior, or inattention to duty by club employees should be immediately brought to the attention of the general manager or manager on duty.  Members may be required to state the complaint in writing.  The Board will take such disciplinary action as deems necessary.

Grievance Procedure
Suggestions or complaints should be directed to the club manager. Members are asked not to direct their complaints or discuss club procedures with other staff. The manager may require that the suggestion or complaint be made in writing, and/or that an incident report be filed. Please be specific when stating any problem with club facilities. The manager may consult with the Board of Directors, or may take immediate action and inform the Board subsequently.  The club manager reserves the right to file a formal grievance with the board for members or guests who repeatedly violate the rules, harass employees or other members, or create unsafe situations for themselves or others.

Club Rules & Regulations


These rules and regulations are established to provide a safe, enjoyable, professionally run club for our members and guests. Parents are responsible for their children and are asked to instruct them to observe all rules and regulations. The club manager and WSTC staff will enforce these rules and regulations. Violation may result in suspension of club privileges or termination of club membership. Any suggestions to modify these rules should be forwarded to the Board of Directors. 

Membership & Guest Provisions

Sign-In Desk
All members and their guests must register and pay any applicable guest fees at the front desk before entering the pool area or tennis courts.

  1. Children under the age of 11 (moving to under the age of 12 in 2020) are not allowed in the facility unless accompanied by a parent, guardian, or authorized sitter. Any child age 11 and older must be aware of club rules and be fully self-sufficient. An authorized sitter must be at least 14 years old and must supervise or accompany the child at all times.

  2. Persons under 16 years of age are not permitted to use the club facilities after 6 PM unless accompanied by a parent, guardian, or authorized adult. (Updated 2016)

There is NO smoking on Club property.

Dogs are NOT allowed on Club property.

Membership Definition (Updated 2019)
A member is the adult and his or her spouse who originally applied for and was accepted into the WSTC. Membership dues must be paid in full by the date designated by the Board of Directors for that year. Member names will be published in the membership directory prepared each season. Each member shares with his/her spouse one vote for all appropriate club member business.

  1. All children living at home, age 26 and under, are welcome to use the WSTC facilities and participate in junior programs. They are not considered members for the purposes of voting or participation in adult functions. This privilege does not extend to the spouse and /or children of any such adult, age 27 and over, living at the home of the WSTC member.

  2. Parents of member, living in the home of the WSTC member, are welcome to use the WSTC at no charge.

  3. Any adult child of an active member is welcome to join WSTC as a new member without waiting on the waiting list provided the active member’s membership dues/fees are current.

  4. Babysitters are welcome at the WSTC if caring for the children of a member at the time. Such sitters must be known to the manager. A written note identifying the sitter must be on file at the front desk. No more than 3 babysitters may be listed at any given time.

  5. Any individual staying with a WSTC family on a student or cultural exchange program is welcome to use the WSTC. Any such individual must be known to the manager. A written note identifying him/her must be on file at the front desk.

  6. Divorce

Current members:  A divorce constitutes a change in membership.  The Club takes no position on which spouse listed on the original application is entitled to the rights and privileges of the Club membership after a divorce or separation.  Each spouse listed on the original membership has a one-time opportunity to create a separate, independent membership.  Each party will be considered independent for membership purposes and must notify the Club in writing, no later than December 31st in the year during which the divorce agreement becomes final, as to his or her intention related to continuing or terminating membership.  Each party would be responsible for membership fees however no additional initiation fee will be required.  If neither party provides written notification as required, the membership will automatically be awarded to the adult listed first on the original application.

Wait list applicants:  In the event that applicants become divorced while on the wait list, each spouse listed on the original application is eligible to continue the application process as two separate, independent applicants. Upon notification in writing and receipt of updated application forms no later than December 31st in the year during which the divorce agreement becomes final, the Club will split the spot (ie: 4a and 4b) to ensure the integrity of thewait.  Each party will be considered independent for membership purposes and is responsible for initiation and membership fees upon acceptance.

Guest Policy

Pre-Season (5/25/19 – last day of school):  2 guests per family per day

Regular Season (first day of school vacation – 9/1/19): 8 guests per family per day

Labor Day (9/2/19):  Members only

  1. Members must register their guests at the front desk.

  2. Members must be present while guests visit.

  3. Members must pay guest fees as follows: Individual $5/day: Family $10/day

  4. Guests must adhere to all club rules

GUESTS ARE LIMITED TO 4 VISITS PER MONTH REGARDLESS OF THE HOST FAMILY

  1. House Guests (limited to 2 weeks): if you have a houseguest living with you, they are welcome to use the Club for $35/week for individuals; $70/week for families.

  2. Properly registered guests are welcome to use club facilities according to the same rules and regulations that apply to members; however, only members are allowed to reserve tennis court time.

  3. Members who bring tennis guests must sign in at the front desk and pay the appropriate fee.

Fees

  1. Dues for 2019 are $1,350. Charter members pay half the annual dues.

  2. Each member must, on admission to the WSTC, pay an initiation fee of $4,500. This fee is not refundable.

  3. An inactive member will pay 50% of the annual dues for each year they are inactive, plus the full amount of any assessment. An inactive member may not use pool or tennis facilities, but may be re-activated upon his/her request at the beginning of the next calendar year.

  4. A member in good standing is one who has paid all dues, fees, and penalties associated with the club. 

Pool Rules & Regulations

  1. All persons are requested to take a soap shower before entering the pool.

  2. No running, ball playing, or unsafe play is allowed in the pool area.

  3. For safety reasons, please do not engage with a lifeguard while on the chair.Wait and speak with the guard when he/she is off the chair or seek out the manager on duty.

  4. An adult or authorized sitter (at least 14 years old) must accompany children using the small pool.

  5. Guards may request that an adult more closely watch a child who appears to be unsafe in the water. Any child with a flotation device must have a parent, guardian, or authorized adult in the water with them at all times.

  6. Only those children who are three years old or older and toilet trained are allowed to use the main pool.

  7. Children must be 11 years old or older in order to use the club facility without parent, guardian, or authorized adult supervision. Those under the age of 11 must be accompanied by a parent, guardian, or authorized sitter, who must supervise the child at all times. This minimum age increases to 12 years old in 2020.

  8. Persons under 16 years of age are not permitted to use the club facilities after 6 p.m. unless accompanied by a parent, guardian, or authorized adult.

  9. No one is allowed to use the deep end unless he/she has passed the deep end test.

  10. Children must be over 6 years of age to take the deep end test. Any swimmer over 12 must be able to confidently swim 2 lengths of the pool continuously and unaided. Guards reserve the right to restrict the deep end for a struggling swimmer.

  11. Children between the ages of 6 and 12 must pass the deep end test annually.

  12. Extreme caution must be used when using the deep end area.

  13. No person with a communicable disease will be allowed to use the pool.

  14. Food and drink must be confined to designated areas. Glass containers are not allowed in the pool area.

  15. Only approved flotation devices may be used.

  16. Adult swim times will be posted at the club OR will be determined by the management and lifeguard(s) on duty, subject to a review of the pool usage.

  17. During adult swim time, the diving board is available for children who have passed the deep end test. The lap lane is available for lap swimmersonly during non-adult swim times.

  18. Only approved water paraphernalia may be used in the pool.

  19. Contraband including bottles, cans, balls, etc. will not be allowed in the pool.

  20. Swim at your own risk.

  21. Spray-On Sunscreen. The use of spray-on sunscreen causes permanent staining and is prohibited on club property.

Small Pool Rules

  1. In an effort to minimize health risks to our members and guests, children that are not potty trained using the baby pool must wear a tight-fitting plastic or rubber pant over the swimsuit diaper which will help contain fecal matter and prevent it from entering the pool. If your child is using the baby pool, please bring them to the front desk to confirm that they are in compliance and a wristband will be issued. All children who are not potty trained must wear a wristband in order to swim in the baby pool.

  2. There is no lifeguard on duty.

  3. Children must be supervised at all times by his/her parent, guardian, or authorized sitter.

  4. No food is allowed in the small pool area.

  5. Locker rooms must be used for changing diapers.

  6. Small pool is to be used by children ages 5 and younger. 

Back Lawn Rules
The back lawn may be used for small gatherings, subject to consideration of the board and the club manager. Gatherings such as birthday parties shall be limited to one party per day for a 2-hour limit.  The 2-hour time limit applies to the use of the back yard area.  The maximum number of party participants will be 20, including WSTC members (adult chaperones included).  There is a $5 per person guest fee for non-members.  All birthday parties MUST be scheduled with the WSTC Club Manager – no exceptions.

Tennis Rules
Court reservations can be made only by a member

Open from 8:00 am until 9:00 pm

All players must register at the front desk

Proper dress is required

  1. Court Use
    1. Courts are available from 8:00 a.m. until dusk, when weather permits. As a courtesy to the club’s neighbors, tennis is not allowed before 8:00 a.m. or after dusk.

  2. All members must sign in at the front desk before playing. Members are responsible for registering their guests and paying guest fees.

  3. During “prime time” hours, members age 16 or older may reserve Courts 1-4. Both juniors (under 16) and adults may reserve Court 5. Prime time is defined as:

Daily- 5:00 pm – Dusk

Sat, Sun, Holiday – all day

Juniors must relinquish Courts 1-4 during “prime time” if requested to do so by an adult member. Juniors may, however, play with an adult member of their own family during “prime time.”

  1. Only smooth-soled tennis shoes are allowed for play on the courts. All players must wear tennis attire and shirts. No bathing suits are allowed.

  2. Lessons will be given on courts 1 and 5. Use of more than 3 balls is allowed on these courts only when court 5 is not being used by the Tennis Pro or assistants and the other courts are in use. Tennis play has priority over backboard use. Large clinics may use Courts 2, 3, and 4.

  3. For private lessons and non-scheduled clinics, pros and members share use based on a first come, first use of courts, by signing up at the front desk. No more than 4 courts shall be used for lessons and clinics at any given time.

  4. During the off-season, from November 1 to April 1, the courts will be locked and the nets taken down.  From April 1 to the opening of the WSTC, and from Club closing to November 1, non-members are not allowed to use the courts unless playing with a member or with approval of the Board of Directors.  During the season, non-members are allowed to use the courts as per the WSTC guest policy.

  5. Tennis Court Reservations

  6. The Court Reservation Book will be available at the front desk between 9:00 a.m. and 7:00 p.m. every day during the WSTC season. Because of high interest, courteous use of the courts is necessary in order for all members to be able to play.
    2. Reservation sheets are available for a 7 day period in the court reservation book which is located at the front desk.

  7. Each club family may reserve up to 2 court periods in any 7 day period. The second reservation may not be made until the first time has been played.

  8. Court times:

Singles        1.0   hours

Doubles      1.5   hours

If doubles reservation is used for singles, the last ½ hour is cancelled.

  1. A member of the club must make advanced reservations in person; however, reservations made within 24 hours of play may be made by phone.

  2. A reservation must be used by at least one member of the club reserving the court. Reservation privileges are not transferable between families.

  3. If a member of the reserving family and at least one other player have not reported or signed in by 10 minutes past the reservation time, the reservation will be cancelled and the court reassigned. A waiting list will be maintained at the front desk for purposes of reassigning cancelled courts. Discretion will be used in order to assign these fairly.

  4. Block reservations (more than one court) may be made only for functions approved by the Club Manager.

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105 Johnson Road

Winchester, MA 01890